Open Outlook > go to File > Info > 'Add Account':
Here a box will pop up titled 'Add New Account'. Go to the bottom of the box and tick 'Manually configure server settings or additional server types'.
Hit Next > Choose 'Internet Email' > then hit Next:
User Information:
- Your Name: [the name shown to others when you send them an email]
- E-mail Address: [the email address you wish to set up]
Server Information:
- Account Type: IMAP / POP* (choose IMAP if you wish to use email on multiple devices, see note below)
- Incoming mail server: [the server we gave you (e.g. mail.mydomain.com)]
- Outgoing mail server (SMTP): [the server we gave you (e.g. mail.mydomain.com)]
Logon Information:
- User Name: [the email address you wish to set up]
- Password: [the password given for the corresponding email]
(Tick 'Remember password', Keep 'Require logon using...' unticked.)
Then go to 'More Settings...':
Choose the Outgoing Server tab and tick 'My outgoing server (SMTP) requires authentication' and keep 'Use same...' ticked also.
Then go to the Advanced tab:
- Incoming server (IMAP): 993, using SSL encrypted connection.
- Incoming server (POP): 995, using SSL encrypted connection.
- Outgoing server (SMTP): 25, using 'None' encryption.
Hit 'OK'.
Click Next to test the setup and it should give two green ticks beside each task. Then you can press Finish after closing the 'Test Account Settings' box.
The email setup for other accounts is the exact same with exception to the Username: (the full email address) and Password: (the password given for the corresponding email).
*IMAP will sync your email across platforms (ie, if you delete email on your phone it will also be deleted on your computer) as it is stored on the server, whereas with POP email all email is handled separately across platforms and is stored locally and deleted from the server once received by the user.
